Assign templates to groups, OUs or everyone

Assignments bind a template to a target - a Google group, an organizational unit (OU) or every active user in your workspace - and keep it applied automatically. You manage them on the Assignments page (available to Editors and Admins).

Assign to a group

1. On Assignments, add an entry under Group assignments.
2. Enter the Group email (for example engineering@example.com).
3. Pick the Template.
4. Optionally enable + sub-groups to include members of nested groups.
5. Optionally pick an alias mode under Aliases - see alias modes for what "Addresses in the group" and "All aliases" do.

Assign to an organizational unit

1. Add an entry under OU assignments.
2. Enter the OU path starting with a slash, for example /Engineering.
3. Pick the template, and optionally enable + sub-OUs to cover the whole subtree.

Assign to the whole workspace

The Assign to everyone section holds at most one entry per workspace. It covers every active (non-suspended) user and acts as the base layer: OU and group assignments still override it per user, so you can set a company-wide default and refine it for specific teams.

Click Assign to everyone, pick the template and save the form.

When do signatures actually change?

• Click Sync now on the Assignments page to apply everything immediately, or
• wait for the daily background sync, which re-applies all assignments once a day and picks up new group members, OU moves and new hires automatically.

If a user matches several assignments, exactly one wins: group beats OU, OU beats the everyone-assignment, and a user's own self-service choice beats them all unless the assignment has Override self-service enabled. The precise rules are in the Assignments reference.

Next: verify the assignment job to confirm everything landed.